Event Closing

Auctria Video

Once your auction event has ended you will generally want to close out the items that were available, at least those items considered as Biddable and also review your Non-Biddable items (For Sale type and Donation type items).

There may also be some key reports you will want to look at immediately as well.

Closing Online Bidding

One of the first things to consider when your auction event ends is closing out the items that were available. For your Biddable items, this will be mostly taken care of by the Online Bidding Times you have set. For Biddable items, bidding will be closed at their respective Online Bidding End Times although this is not the same with For Sale items and Donation items, these are managed differently.

For more information see Closing Online Bidding.

What Are Biddable Items?
Online Bidding Times
For Sale Items
Donation Items

Winning Bid Reporting

Auctria has an extensive list of Reports available from the main Auction Dashboard. Each of these reports can be exported to an XLS formatted file and further analyzed using a spreadsheet application. These reports can also be extended to include additional relevant information using the Choosing Columns function.

Choosing Columns

Bidder Statements

The Bidder Statements are great for both the winning bidder as well as the organizer. These statements can provide a details list of all items won by the bidder as well as their purchases and donations.

Bidder Statements

Donor Receipts

If you have Donors that have contributed items to the event and will be providing these items from their location, the Donor Receipts document can be configured to include the winning bidder details for reference purposes.

Donor Receipts
Donor Receipts With Bidder Details

Income Summary

The Income Summary table at the bottom-right of the main Auction Dashboard shows a list of income source types for the current auction. Each income "source" (left-most column) shown also links to a relevant list report for the amounts shown on the far-right of the table.


An example of an Income Summary table using Auctria demo data.
These amounts are updated with each page refresh.


Each income's list report will be configured in a "default" Report View providing the most common relevant details for that income source.

Report Views

See Income Summary for more information on this table and the amounts it is showing.

Last reviewed: March 2023
Event Closing
Information you can use at the end of your event.