# Add A New Item

To Add A New Item, starting from the main Auction Dashboard, the fastest way to start the process is to click on the + symbol in the Items block.


This will open the Add Item dashboard where one of the first decisions you will need to make is which item Type you will be using for the specific item you are creating.

NOTE: Also see More Ways To Add New Items at the bottom of this page.


An example showing the default "Online" Type (one of the most commonly used Item Types).

# Item Types

To select a different item Type than the default Online option, click on the drop-down selector.


Not all Item Types are created equal, some Item Types will have sections of properties that are use specifically with that item type and some will not have properties that other item types do have.

Property Section Online1 Silent1 Live1 Partial Raffle Prize For Sale Donation
Description x x x x x x x
Donor x x x x x x x
Pricing x x x x x x x
Availability2 x x x
Bidding Rules2 x x x
Online Bidding2 x x x
Basket3 x
For Sale Items3 x
Donations3 x
Options x x x x x x x
Images4 x x x x x x x
Consignment x x x x x x x
Other x x x x x x x
Forms x x x x x x x
Notes x x x x x x x

Table Notes

  1. Biddable item types - these are used to auction items to the highest bidder.
  2. These properties are only used with "Biddable" item types.
  3. These properties are unique to their specific item type.
  4. This property is edited from the Images and Links tab after item creation.

When Adding A New Item changing the item Type will dynamically change the Property Sections that are available to be used based on the item type selected.

The Property Section labels above are clickable!

# Item

The main Item section (see example above) is where the Item #, Title, Type, Item Category, and Tags are initially set for the item as needed. These can be edited afterward (see Edit Item Details for more information).

# Item Number

You can either assign an Item # or let the system assign one automatically. Each item in your auction will have a unique item number (often referenced as Item#). Item numbers are not required to be just numbers, you can use combinations of numbers and letters although keep in mind each item number must still be unique.

If you manually enter a numeric value only when creating the new item it will also update the Next assigned item# value in the main Item Dashboard. See How To Set The Next Item Number for more information. You can also Renumber Items later, if needed.

# Title

The item must have a Title. This is often best as a one-line descriptive name for the item. The item Title will be used to identify the item on Bid Sheets; in Bidder Statements; and, in the Item Catalog and Item Details elements.

# Common Property Sections

There are a number of Common Property Sections used with all Item Type. These Common Property Sections are all optional and can be updated later as needed.

# Description

The Description property section allows for a longer text area providing more information about an item. When shown online, any URLs in the description will be converted to clickable links.


This is also where item specific Terms and Conditions and a Reference Number can be added.

# Donor

If an item was donated, the relevant Donors information can be recorded here.


You can also note which Organization member Solicited the item as well as set a Receiptable value and note if the Donor requested a receipt by checking the information only box for Receipt required.

# Pricing

The Pricing property section is where you set additional values and related costs such as the Value (often used with For Sale Items as the selling price). See Pricing under Edit Item Details for more information.


You can also set a Taxable Value, the item specific Shipping Cost (see Shipping for more details), and a Sales Tax Categories as needed.

# Options

The Options property section provides various management options for the item.


See Options under Edit Item Details for more details on each of these settings.

# Images

Items can have Images associated with them. You can add Images when you are creating the item in this section. See Add Or Modify Images And Links under Edit Item Details for more information.


Images can be uploaded from your computer or be selected by providing the web address (URL) of the image. When an image is uploaded, it will be resized as needed although the aspect ratio is never changed.

For the best results we recommend using images that are approximately square. Images that are narrow and rectangular typically do not look best when formatted into the space available on the different catalog and item pages.


Sometimes the older versions of Internet Explorer may have trouble with the image upload process. If you are using Internet Explorer and run into problems uploading images, we recommend trying a newer browser such as Microsoft Edge, Chrome, or Firefox.

# Consignment

The Consignment property section is used when managing Consignment Items.


See the following references for more details:

# Other

The Other properties section allows you to set a Location (mostly used for referencing where an item is being stored) and the Bidsheet Closing Time (and informational field only).


See Other for more details on these settings.

# Forms

The Forms property section is where you can override and/or add text to be used on the specific forms listed.


See Form under Edit Item Details for more information.

# Notes

The Notes property section provides a free-form text field where you can add notes about the item. These are generally kept as internal notes.


# Biddable Property Sections

There are three Biddable item types (Online Items, Silent Items, and Live Items), each using the three relevant property sections.

# Availability

The Availability property section for Biddable items enables Allow multiple winners as well as set the Quantity available of the specific item.


The following User Guide pages have relevant information on how these settings affect auctions.

# Bidding Rules

The Bidding Rules property section is one of the most important for Biddable items as it sets the key values of the Starting Bid, Bid Increment, Buy It Now Price, and Reserve Price.


  • Starting Bid - this is the lowest bid that will be accepted to start bidding on the item.
  • Bid Increment - this is the minimum amount above the current winning bid that will be considered.
  • Buy It Now Price - this is the maximum bid amount that will be accepted for the item.
  • Reserve Price - this is the minimum bid amount required to win the item being auctioned.

If you are stuck on what values to set for your item's Bidding Rules there are a lot of ideas to work with on our Pricing Examples page.

# Online Bidding

The Online Bidding property section sets the Closing Mode for the items as well as offering the opportunity to set specific online bidding start and end times for the item.


See Online Bidding for more information about setting start and end times within your auction.

# Basket

The Basket property section is only available with the Partial item type. If you have Baskets & Packages that already exist you can assign the Partial Items while you are adding them.


# For Sale Items

The For Sale Items property section provides settings for the Quantity available of an item as well as the ability to create Coupon Codes for the item. Aside from the Quantity value (which is optional), you can generally leave all of these fields as-is when creating your For Sale Items.

The For Sale Items property section includes a great many options designed for use with Tickets items. It is not recommended to create a ticket using the Add New Item routine, please use the Add New Ticket Item function for this.


You can set the initial Online Purchase Behavior for the For Sale and establish a start and end time for the For Sale item to be available (the default Online Bidding times do not affect For Sale items).

# Donations

The Donations property section manages Donation Items specific values.


Setting a Fundraising Target will only affect the specific item and it will trigger a Progress Tracker element on the Item Details page of the Donation Item.

Also see the following for more information on some of the Donations options:

# Save the Item

Once you have filled in the information needed, click the Save Item button under the Actions sidebar. If the item is added successfully you will see a confirmation message at the top of the screen and a link to the details page of the newly created item at the top of the page. Well Done!

# More Ways To Add New Items

There are a number of ways items can be added to an event.

Learn More

Reviewed: 2021-06-02, 9:58 AM
Last Updated: 6/2/2021, 2:06:32 PM