Record Donations

You can record cash donations, and donations for "Donation" items, one at a time by selecting the item and the bidder, and then entering the amount.

To record a donation, open the Record bid, purchase or donation page and make sure the DONATION tab is selected. The default when selecting Bidding/Sales is the BID tab when coming from the main Auction Dashboard menu.

Donation Details

Select the Item

1. Click in the Item field to activate the drop-down menu. To record a cash donation, leave the item field blank.
2. Start typing the item number or name so that a list of items appears. The item list is automatically filtered by Type: Donation, making it easier to find the item you want.
3. Select the item you are entering a donation for.
   

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Select the Bidder

1. Click in the Bidder field to activate the drop-down menu.
2. Start typing the name so that a list of bidders appears.
3. Select the bidder you are entering a donation for.
   
   Note that you can quickly access more information about the bidder by clicking the View icon.
   

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Enter the Amount

Enter the Quantity, the Amount and select if the amount is a unit price or total amount.

Enter the quantity and select how you will enter the amount.

• Select total amount to enter the total amount.
• Select unit price to enter the unit price and let the system calculate the total amount.
  

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Actions

The Actions sidebar menu is very similar to the BID tab sidebar menu.

• Record Donation
  When all of the information for the bid has been entered, click Record Donation.
  If successful, a green message will appear at the top of the window.
  
• Enforce All Rules
  Clicking this opens a drop-down selector to choose if/when bid rules are applied.
  • Enforce All Rules (default)
  • Suppress All Rules
  • Suppress Once
• Clear Page
  Clears all of the current information from the fields on the screen.
• Checks
  Clicking this will open the "Bidding Checks" window.
  
• Pin
  To quickly record multiple bids you can "pin" the item, bidder, or amount.
  See Pinning Fields for more information.
• Send item won notification
  Enabling this will generate and send a winning bid notification to the bidder.
• Automatically advance to the next item
  Enabling this will advance to the next item# after recording the transaction.
• Hide payment options
  Enabling this option will hide the Payment section.

Bidding

• Quick bid entry
  Clicking this opens the Quick Bid Entry page.
• Open/Close Bidding
  Clicking this opens the Open/Close Bidding page.
• Validate Bids
  Clicking this opens the Validate Bids page.

Website

• Online Bidding
  Clicking this opens the Website Online Bidding page.

Shortcuts

If you are entering many bids at once, using the keyboard shortcuts may save time.

CTRL + S to record bid
CTRL + B to focus on bidder
CTRL + I to focus on item
CTRL + A to focus on amount
CTRL + Q to focus on quantity