# Record Donations
You can record cash donations, and donations for "Donation" items, one at a time by selecting the item and the bidder, and then entering the amount.
To record a donation, open the Record bid, purchase or donation page and make sure the DONATION tab is selected. The default when selecting Bidding/Sales is the BID tab when coming from the main Auction Dashboard menu.
# Donation Details
# Select the Item
- Click in the Item field to activate the drop-down menu. To record a cash donation, leave the item field blank.
- Start typing the item number or name so that a list of items appears. The item list is automatically filtered by Type: Donation, making it easier to find the item you want.
- Select the item you are entering a donation for.
# Select the Bidder
- Click in the Bidder field to activate the drop-down menu.
- Start typing the name so that a list of bidders appears.
- Select the bidder you are entering a donation for.
Note that you can quickly access more information about the bidder by clicking the View icon.
# Enter the Amount
Enter the Quantity, the Amount and select if the amount is a unit price or total amount.
Enter the quantity and select how you will enter the amount.
- Select total amount to enter the total amount.
- Select unit price to enter the unit price and let the system calculate the total amount.
# Actions
The Actions sidebar menu is very similar to the BID tab sidebar menu.
- Record Donation
When all of the information for the bid has been entered, click Record Donation.
If successful, a green message will appear at the top of the window.
- Enforce All Rules
Clicking this opens a drop-down selector to choose if/when bid rules are applied.- Enforce All Rules (default)
- Suppress All Rules
- Suppress Once
- Clear Page
Clears all of the current information from the fields on the screen. - Checks
Clicking this will open the "Bidding Checks" window.
- Pin
To quickly record multiple bids you can "pin" the item, bidder, or amount.
See Pinning Fields for more information. - Send item won notification
Enabling this will generate and send a winning bid notification to the bidder. - Automatically advance to the next item
Enabling this will advance to the next item# after recording the transaction. - Hide payment options
Enabling this option will hide the Payment section.
# Bidding
- Quick bid entry
Clicking this opens the Quick Bid Entry page. - Open/Close Bidding
Clicking this opens the Open/Close Bidding page. - Validate Bids
Clicking this opens the Validate Bids page.
# Website
- Online Bidding
Clicking this opens the Website Online Bidding page.
# Shortcuts
If you are entering many bids at once, using the keyboard shortcuts may save time.
CTRL
+ S
to record bid
CTRL
+ B
to focus on bidder
CTRL
+ I
to focus on item
CTRL
+ A
to focus on amount
CTRL
+ Q
to focus on quantity