Raffles

January 2023: the current dashboard release has new graphics and some interface changes. Many screenshots still reflect the older release and will be updated shortly.

Introduced October 2022, to access the Raffles Dashboard, from the main Auction Dashboard click through the Raffles entry in the sidebar menu. This will open the Raffles Dashboard page.

img

An example Raffles Dashboard page from a demonstration event.


Add Raffle

Clicking the Add New Raffle button in the sidebar will open the Add Raffle dashboard page. You can also click on the + icon in the Raffles Dashboard banner to open the Add Raffle dashboard page.

img

Raffle

The Raffle section allows you to set a Name for the raffle, a Raffle Type, and any internal Notes you want to enter.

Overall Ticket Options

The Overall Tickets Options section allows you to set the Max Tickets, Starting Number, and if Tickets can win multiple times for the raffle.

  • Max Tickets
    Enter the maximum number of tickets to sell in this raffle. Maximum number of tickets to sell (0, or blank, means unlimited).
  • Starting Number
    Enter the starting number for the first ticket sold. This is often used with pre-numbered tickets commonly used with raffle draws.
  • Tickets can win multiple times
    "If there are multiple prizes associated with this raffle then allow a ticket to win multiple times."

Prize Items

img

Click the Add Raffle Prize button to add a "default" Raffle Prize to the Raffle.

See  ∞ Add Raffle Prize Item for more details.

Ticket Items

The Raffle will start with a default ticket item. Additional raffle ticket items can be added as needed.

img

Click the Add Raffle Prize button to add additional Raffle Ticket items to the Raffle. This will created a new tab for additional items.

  • Tickets Included
    "Number of tickets that a purchase of this item represents. The 'Ticket Type' field controls the kind of tickets generated."
  • Prize
    "Enter the item's value, or -1 to show 'Priceless' on bidsheets, etc."
  • Quantity
    "Enter the number available, leave blank for an unspecified quantity."

See  ∞ Add Raffle Ticket Item for more details.


Save The Raffle

Once you have finished entering the data for your new Raffle click the Add Raffle button in the sidebar menu or at the bottom of the page. A succsss banner will appear temporarily across the top of the dashboard.

The page will refresh and the previous data will have been cleared. You are ready to add your next Raffle as needed.

Returning to the Raffles dashboard page will now show the newly added raffle you have created.

INFORMATION

The Raffle Ticket items will be created using the RT prefix. This means the default Raffle Ticket for your raffle will be RT1.

The Raffle Prize items will be created using the RP prefix, although the default Raffle Prize (for a single prize raffle) will simply be RP (without a numeric component).


Edit Raffle

To edit the Raffle, click on the "pencil" icon at the far-right of its row; or, click on the raffle Name.

img

An example Raffle list from a demonstration event.

This will open the Raffle Details page where you can edit its details and perform additional related action to the specific Raffle.

 ∞ Raffle Details

Delete Raffle

To delete the Raffle click on the x at the far-right of its row.

img

An example Raffle list from a demonstration event.

A confirmation pop-up will appear.

img

Click on the "Continue" button to confirm you are deleting the Raffle.

IMPORTANT

This will only remove the Raffle reference, it will not remove any Raffle Tickets or related activities.


Raffles Report

Clicking on the Raffle Summary Report sidebar entry will generate a list report of your current event Raffles and their relevant sales amounts.

img

An example Raffle Summary Report from a demonstration event.


Raffles Ticket Sales

Clicking on the Raffles Ticket Sales sidebar entry will generate a list report of your current event Raffle Tickets sales.

img

An example of a partial Raffles Ticket Sales report from a demonstration event.

This can also be found under Reports > Other | Other Reports > Raffle Ticket Sales.


Raffle Prizes Won

Clicking on the Raffles Prizes Won sidebar entry will generate a list report of your current event Awardd Raffle Prizes report.

img

An example taken from a demonstration event.



Reviewed: January 2023