Donation Items Detailed

The Donation Items type is generally used to accept donations from guests of the event where they are not making a purchase or winning an item at auction.

Item

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Item

See Item# when adding a new item -- this is a required field.

Title

See Title noting this as a short amount of text describing the item -- this is a required field.

Type

See Donation Items for more information about this item type.

Item category

See Item Categories for more details on their usage.

Description

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Description

See Description -- this is used for the long description of the item to expand on the Title detail.

Terms and Conditions

This is used to describe any specific Terms and Conditions bidders should be aware of.

See How To List Terms And Conditions as an example application.

Reference Number

This can be used for any external reference for the item.

Pricing

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Value

A monetary value of the item. See Pricing for more information.

Taxable value

See Taxable Value for more details on how to use this field.

Shipping Cost

Amount to charge for shipping to winners of this item.

Sales tax category

This is generally only used when you are charging Sales Tax on the item.

See Sales Tax Categories for more details.

Donation Items

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Quantity

Enter the number available, leave blank for an unspecified quantity.

INFORMATION

By default, the option Allow Multiple Winners is enabled for Donation Items within the platform. See Unknown link 'AllowMultipleQuantities' for additional references.

Max per bidder

This option will restrict the quantity a bidder may buy.

Show in default web purchase element

Show this item in the default purchase element in the standard website templates. See Items Marked Show In Default Web Purchase Element on the Configure Items Displayed page for more information on this.

Enabling this option will include the item when printing bid sheets.

Donation Levels

By default, the Donations Items starts with an "open" amount field (either as a blank or using the special * character to force a blank text box).

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An example taken from a demonstration event with multiple donation levels.

Fundraising Target

Setting this value will automatically insert a Thermometer element into the Item Details page for the Donation Item.

This inserted Thermometer element is not configurable. For a configurable element, please see the Progress Tracker element under Column Content.

Online Purchase Behavior

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The default behavior is the Account For Bidders, Otherwise Immediate method. See Online Purchase Behavior for additional details about this option.

  • Immediate Payment Only
    The Immediate Payment Only method takes the purchaser directly through the checkout process to finish buying the item.
  • Add To Account Only
    The Add To Account Only method will add the item to the purchasers account for them to pay at a later time.
  • Account For Bidders, Otherwise Immediate (default)
    The Account For Bidders, Otherwise Immediate dynamically processes the purchase based on if the bidder is logged in or not with logged in bidders see the Add To Account method and others seeing the Immediate Payment method.

Online Availability

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Override online visibility start

Override online visibility start time is optional and can be used to control when this item is visible on the Auction Website in Item Catalog elements.

Override online visibility end

Override online visibility end time is optional and can be used to control when this item is visible on the Auction Website in Item Catalog elements.

Override online bidding/sales start

Override online bidding/sales start time is set if the item will have a different scheduled start time than the default auction Online Availability time.

Override online bidding/sales end

Override online bidding/sales end time is set if the item will have a different scheduled end time than the default auction Online Availability time.

Donor

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Donated by

This is used to show the Donors of the item.

Solicited by

Used for the name of the person that approached the donor about this donation.

This information is generally only used internally.

Receiptable value

Used for the item receiptable value, which is the value to show on the Donor Receipt if different from the item value.

Receipt required

An informational checkbox.

Options

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Is basket lot/package?

Enabling this checkbox will, once saved, add the Contents tab to the item. This checkbox indicates the item is a basket or package containing Partial Items and/or For Sale Items.

Is gift certificate

Enabling this checkbox will allow for Gift Certificates to be printed from Auctria.

Is event

This item represents a scheduled event, eg. a concert or dinner party, that is happening on a specific date. When this option is enabled the Scheduled Event panel will open allowing you to enter the relevant details of the event.

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Enabling the Is event option for any item will, in turn, add the Grid view | Calendar view toggle button in the Item Catalog views.

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An example taken from a demonstration event.

Scheduled Event

This section is used for items that represent Scheduled Events, like a concert or dinner party on a specific date. These properties are only visible when the Is event option is enabled.

  • Event Start Time
    For items that are Scheduled Events, this is the Start Time of the event.

  • Event Location
    For items that are Scheduled Events, this is the location where it will take place.

Highlight item

Enabling this checkbox will allow you to display the item in an Item Catalog configured to display Items Marked Highlight.

Exclude from website & catalog

Enabling this checkbox will always exclude this item from all printed and online catalogs.

Other

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Location

This is an informational value only.

This field is often used as a means to note the specific physical location of the item.

Bidsheet Closing Time

This is an informational value only.

For Silent Items, this is the time when the item bidding will be closed.

Consignment

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Consignment category

See Consignment Categories for more information.

Consignment Minimum

The minimum cost of the expense generated when this item is sold.

Consignment Maximum

The maximum cost of the expense generated when this item is sold.

See also Consignment Items for more information about this section.

Form Wording

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Display page text

If set, this text is used on the Display Pages instead of the description.

Bid sheet text

If set, this text is used on the Bid Sheets instead of the description.

Certificate text

If set, this text is used on the Gift Certificates instead of the description.

Catalog text

If set, this text is used in the Auction Catalog instead of the description.

Statement text

If set, this text will be shown on the Bidder Statements.

Notes

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This is an internal only information area that can be used to make notes for the items. This information is not displayed anywhere.


Last reviewed: December 2023
DonationItemsDetailed
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Donation Items Detailed