# Record Payment
The checkout process is done in two steps
Select the bidders and the amounts to include in the transaction.
- check out one or multiple bidders in the same checkout transaction
- enter partial payments
Enter Payment information.
- record payment made by check, cash or outside credit card processing
- process credit card payments if credit card processing is enabled.
# Select Bidders
From the Checkout page, select the first bidder whose charges you want to include on the transaction.
The charges, payments, and balance owing for that bidder are listed.
# Partial Payments
By default, the whole balance owing will be included for the payment. If you want to process a partial payment, click in the amount under THIS PAYMENT and enter the partial amount.
# Additional bidders
To add another bidder's charges to the checkout transaction, select the next bidder.
The total will include all selected bidders' payments.
# Bidder options
Use the Options shortcut to
- view details about a bidder's activity
- record an additional donation
- remove that bidder from this checkout transaction
Click the 3 dots at the end of the row for the selected bidder, and then select an option.
View Details
Record an additional donation
Continue to add bidders and enter partial payments until you have the correct total for the transaction.
# Enter Payment
# Credit Card Payments
Credit card processing must be enabled to process credit card payments.There are 3 methods you can use to process credit card payments:
enter the credit card information manually
swipe the credit card through a connected card reader
use the credit card that is registered for the bidder
# Charge fees to the bidder
This option only applies to organizations that set the event fee processing mode to normal.
If your event fee processing mode is set to surcharge, then the fee will automatically be included and shown.
Under payment Method, select CREDIT CARD.
Note the fees listed below the totals.
To charge the fees to the bidder, click the Add in credit card fees box.
The fees you added will be listed with the other charges and included in the total.
# Credit Card Method 1: Enter credit card information manually
Under payment Method, select CREDIT CARD.
Enter the card number, CCV number, and Expiration.
Enter any notes needed.
# Credit Card Method 2: Swipe the credit card through a connected reader
Select CREDIT CARD.
Click Swipe Card.
A pop-up window will prompt you to swipe the card.
CCV code
When using a credit card reader, only the credit card number and expiration date are read. The CCV security code, found on the back of most credit cards, is not present on the magnetic strip, so it is not available by swiping the card.
Type the CCV security code in manually.
# Credit Card Method 3: Use a Registered Card
If the bidder has a credit card registered, the registered card option will appear.
Select REGISTERED CARD.
Enter any notes needed.
# Make Payment
After using one of the 3 credit card methods, to process the payment click Make Payment.
A Payment recorded successfully message will appear at the top of the screen for a few seconds.
# Check or Other Payment Methods
To record payments processed outside of Auctria, such as cash or check, or run through an external credit card processing terminal, select OTHER.
Click the arrow at the end of the Paid by field, and then select a payment option.
See Check Payment Options to add more payment methods.
Enter notes if necessary.
# Make Payment
After selecting an "other" payment method, to record the payment in Auctria, click Make Payment.
A Payment recorded successfully message will appear at the top of the screen for a few seconds.
# Check the Balance
The payment you just recorded will be shown at the bottom of the checkout page.
If you entered payment for the full amount, the balance shown at the top of the page will be zero. If you entered a partial payment you can follow the same process to enter another payment to clear the balance using another credit card or other payment method.
To see more information about the bidder's account, hover over the bidder's name.
When you are ready to check out another bidder, click Clear Page.
