Solicited Items

A web page can be set up where donors can donate items through your website. See the Donate An Item Website Element element and the Item Solicitation section pages for more details on this.

Pre-Requisites

You must have a Solicit form on your event website to accept Solicited Items.
See How To Use Solicited Items for more details.

Items entered online in this way are not automatically added to your item list. Instead, you must accept the ones you want to promote to be added to the auction items.

You will receive an email notification once a donation is submitted through the website.

How Did I Get Here?

You can review these "Solicited Items" from the Auction Dashboard by clicking through Items and then clicking on the Review Solicited Items button in its sidebar menu.

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All examples taken from a demonstration event.

Solicited Items Dashboard

The Solicited Items dashboard page will show, by default, the items that have not been "accepted" or "rejected". These are generally considered "new" items that have not been addressed yet.

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View Options

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An example from a demonstration event.

Solicited Items Actions

You can choose to Reject Selected Items (changing their status to "Rejected") or Accept Selected Items, which will create a new item using the information entered by the donor checking the appropriate listed items and using the Actions sidebar option.

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Accept Solicited Items

After accepting a selection of items, the process will ask for additional information to be applied to all of the accepted solicited items.

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The Accept Solicited Items window will allow you to set the Item Type, Item Category, and Item Tags. Once an item has been accepted, you can edit the item like any other item in your event, allowing you to change any of the "defaults" you used with the initial acceptance of the items.

If you require additional details or further interaction with your donors when accepting a donated item, using a customized Donor Receipt is your best opportunity to continue the conversation. For example, you should have the donor's signature on file, and sending this request on a customized Donor Receipt could advise this.

Recent Accepted Items

Once the Item Type, Item Category (optional), and Item Tags (optional) have been set and the Accept button has been clicked, the screen will refresh, showing the list of recently accepted items linked to their Item Details page.

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An example from a demonstration event.

Last reviewed: December 2023
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Solicited Items
The Solicited Items dashboard allows you to accept items submitted through the Solicit Items form on your event website.