If you have enabled the Credit Cards processing integration, you can quickly process multiple checkouts at once for all bidders that have a registered credit card on their account. The batch checkout will process a payment equal to the outstanding balance for each bidder.
From the main Auction Dashboard you can click through Checkout and then through the Batch Checkout entry under the Actions menu.
Clicking through the Batch Checkout Actions sidebar menu will open the Batch Checkout dashboard.
An example taken from a demonstration event showing bidders with outstanding balances
and with a registered credit card on file.
A list of all bidders that have an outstanding balance and a registered credit card will appear.
You can preview this bidder list and the amounts outstanding via a "Financial" report although it does include all bidders with an outstanding balance and not only the bidders with a registered credit card, too.∞ Reports > Financial | Accounts > Outstanding Accounts
- To include all bidders in the Batch Checkout, select the checkbox at the top of the table beside the column headers so that all bidder names are selected.
- To select specific bidders only in the Batch Checkout, only select the checkbox for the bidder(s) you want to include.
An example where only the bidders with a check beside their row in the table will be included.
Process the Batch Checkout
When the correct bidders are selected, click Checkout Bidders.
An example taken from a demonstration event.
A green bar appears along the top of the dashbaord to show payments are being processed.
To cancel the batch process, click Cancel Checkout. The current payment will be completed, but Auctria will not process any additional payments. Payments that were already processed will not be canceled.
When the process is complete, a success message will appear at the top of the page for a few seconds.
The payments that were processed show STATUS: Processed, and a transaction confirmation code appears in the CHARGE column. If there was an error processing a payment, an error message will appear. Each payment is processed independently, so errors for one bidder do not impact the charges for others.
Send Statement On Payment
There is an option to Send Statement On Payment which will generate the ∞ Bidder Statement and send it to the bidder.
The Bidder Statement email is the only one ever sent (if selected) during any checkout triggered from the dashboard.
Reviewed: January 2023