Batch Checkout

The Auctria Batch Checkout feature set can be used when you have multiple outstanding accounts of bidders with registered credit cards on file.

If you have enabled the Credit Cards processing integration, you can quickly process multiple checkouts for all bidders with a registered credit card on their account. The batch checkout will process a payment equal to the outstanding balance for each bidder.

From the main Auction Dashboard, you can click through Checkout and then through the Batch Checkout entry under the Actions menu.


Clicking through the Batch Checkout Actions sidebar menu will open the Batch Checkout dashboard.


An example taken from a demonstration event showing bidders with outstanding balances
and with a registered credit card on file.

Select Bidders

A list of all bidders with an outstanding balance and a registered credit card will appear.


You can preview this bidder list and the amounts outstanding via a "Financial" report. However, it includes all bidders with an outstanding balance and not only the bidders with a registered credit card.

Reports Financial | Accounts Outstanding Accounts
  • To include all bidders in the Batch Checkout, select the checkbox at the top of the table beside the column headers so that all bidder names are chosen.
  • To select specific bidders only in the Batch Checkout, only choose the checkbox to the bidder(s) you want to include.


An example where only the bidders with a check beside their row in the table will be included.

Process the Batch Checkout


If your guests have agreed to be charged an additional amount to cover the Credit Card Fees, please ensure the Fee Handling (Current Auction) option is set to use Added before processing the Batch Checkout.

See Credit Card Fee Handling for more information.

When the correct bidders are selected, click Checkout Bidders.


A green bar appears along the top of the dashboard to show payments are being processed.

Cancel Checkout

Click Cancel Checkout in the sidebar to cancel the batch process. The current payment will be completed, but Auctria will not process any additional payments.

Payments that were already processed will not be canceled.

Checkout Complete

When the process is complete, a success message will appear at the top of the page.

The processed payments will show a STATUS: Processed message and a transaction confirmation code in the CHARGE column.


If there is an error processing a payment, an error message will appear. Each payment is processed independently, so errors for one bidder do not impact the charges for others.

Send Statement On Payment

The Send Statement On Payment option, when enabled, will generate an appropriate Bidder Statement and send it to the bidder.

Auctria Pro-Tip from Launch Services!

The Bidder Statement email is the only one ever sent (if selected) during any Checkout triggered from the dashboard.

Last reviewed: September 2023
Batch Checkout
Batch Checkout can be used when you have multiple outstanding accounts of bidders with registered credit cards on file.