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Item Types

Items are crucial to all events in Auctria, and one of the first tasks is to add the items you need.

The Item Types are selected from a pre-set list, each with an intended specific functionality. Before you set up your items, it is best to understand the different Items Types.


When you create items, you must set the item to be one of the Auctria Item Types. The item type can be changed at any time. This may change how Auctria handles the item. Please double-check that the item behaves as expected if you change its type.

The following Item Types are available:

  • Paper Bidding Type: final bids are recorded on a paper "bid sheet" at your event.
  • Live Bidding Type: included in a live auction, no bid sheet is produced.
  • Online Bidding Type: sold fully online via the website, mobile app, or text-based bidding.
  • Partial Items: in most cases, these are items included as part of a basket or package.
  • For Sale Items: items you are selling for a "fixed price" and may have a limited quantity available.
  • Donation Items: projects guests can donate to but which they don't actually "win."
  • Raffle Prize Items: prizes for a raffle, or similar event, awarded to a participant.

The most commonly used Item Types are Paper Bidding, Live Bidding, and Online Bidding -- the "Biddable" items. One way to decide if these types are what you are looking for and which to use is to consider where the final bidding for the item will take place.

An item's Item Type can be changed in its Item Details Summary tab.

See Edit Item Details for more information.

Examples Items

The following examples may help with ideas on creating items for different scenarios.

Paper Bidding Event With Pre-bidding Enabled

Paper Bidding items are often seen at traditional gala events. They can be created with the option to allow for online bidding before the actual event itself.

The item should be created with a type of Paper Bidding and enable the Participate in online bidding option. This option is enabled by default for all items. For more details, see Online Bidding Type.

Basket / Packaged Item

Some cosmetic items have been donated separately but will be sold together as a "basket" or "packaged" item/lot.

In this case, you would need the following:

  1. A single item representing the "basket" of sold items. The auction type for this item can be any of the biddable items, depending on how you will sell the basket.

  2. You will want to track one item per donation with a type of "partial" (the individual cosmetic items). Each of these items can have its own Item Donor and relevant value.

By default, the "basket" item calculates its value from the "partial" items assigned to it. You can learn more about how to set this up in Baskets and Packages.

Raffle Tickets

This is a raffle where tickets are sold 1 for $5 or 4 for $15, with multiple prizes available.

In this case, you would use two "For Sale Items" to represent the raffle tickets.

  • An item for a single ticket, with a "For Sale" item type and a $5 value. You might assign a meaningful item number value such as RAFFLE to help identify the item as a "Raffle ticket" item. However, you could use any item number you wish.

  • An item for a pack of 4 tickets, with a For Sale item type and a $15 value. You could give this item number a value such as RAFFLE4 to help identify the item regarding the RAFFLE ticket.

You may also want to have another item per prize with an item type of Raffle. The Raffle item type is used for prizes only. Its value can optionally be set to the item's actual value. For more information, see Reference: Raffles.

Dinner Party

This is a paper bidding auction in which up to 12 people can win a seat at the table for a dinner party.

This case be be handled in a couple of ways, depending on how you want to work the bidding.

  • If bidders can place their bids on the "bid sheet", you can create this as a normal Paper Bidding Type item and check the Allow multiple winners field.

  • If you are selling the seats at a fixed price, you can either create it as a "Paper Bidding Type" item and set the Buy-It-Now price to equal the starting bid or you can create it as a For Sale item.

See Multiple Winners, and Sales Transactions for more information.

Last reviewed: June 2023
Item Types
A list of the default item types found in Auctria.