Introduction To Items

Items Dashboard

The Items Dashboard gives a quick overview of the "Items by type" and "Items by category" you have in your auction in the form of pie charts.


An example taken from a demonstration event.

Introduction To Items

Items have many fields available, but if you don't know what something does, you can leave it set to the default and follow up later by reviewing the items specific details. See Item Details Summary for more information on the various item types and their respective fields.

You can define and/or edit an item's price, description, and other details, including categories, which can be used to organize items.

Item Types

Item Types are pre-set by Auctria with specific functionality assigned to each type. See Item Types to learn the differences.


The most commonly used Item Types are Paper, Live, and Online. One way to decide if these types are what you are looking for and which to use is to consider where the final bidding for the item will be taking place:

Adding Items

There are several ways to start the process of Adding Items. From the main Event Dashboard, you can click on the Items block + icon.


An example taken from a demonstration event.

You can also click on the Items block, which will take you to the All Items list report page where another + icon is available to start the process of Adding Items.


There is also a method following menu structures, from the main Dashboard And Event, click on Items and then click on the Add New Item Actions item in the sidebar (or the + icon in the "# of items" block).


An example from a demonstration event.

Required Fields

If you want to quickly add an item and fill in the details later, you only need to define the three required fields Item#, Title, and Type before saving the item.


  • Item# Auctria will automatically assign an item#, or you can use your manually entered number.

The item number can include numbers and letters, although it must be unique compared to all other items.

For more information about Adding Items, see the Add New Item page in this User Guide.


All item information can be edited at any time using its specific Item Details page before or during the event. However, it is strongly recommended to not change the item number.

Bidding Rules

Although not strictly a requirement when setting up items, it is often good practice to review the Bidding Rules you are using for your Biddable Items.


  • Starting Bid This is the value where you want the bidding for the item to start. Leaving this blank will default to $1.00.
  • Bid Increment This value is the (minimum) amount you want your bids to increase with each successful Bid after the initial Bid for the item has been made. Leaving this blank will default to $1.00.
  • Buy It Now Price This value is what you would consider the maximum bid amount. Once this value is reached, bidding for the item will be closed immediately.


If the Buy It Now Price is less than the Starting Bid, your bidders cannot place a bid for the item as no bid would be considered valid under this condition.

  • Reserve Price This is the minimum Bid required for the item to be won at auction. Bids will be accepted for the item, although no "winning bidder" will be declared if the highest Bid is lower than this value.

See Pricing Examples for ideas on what values to consider for the above.

More Adding Items Options

You can add items manually using the Add New Item function, and you can also add items using the following methods:

More About Items

The following User Guide sections and pages about Items may also be of assistance.

Last reviewed: May 2024
Introduction To Items
Learn about different item types and how to handle special items at your event.