You can register bidders individually through the dashboard or import them from an Excel file format, or bidders can also register themselves online if you enable that feature, including by purchasing tickets.

Bidder records are created to capture individual guest information such as last name, email address, meal preferences and to register a credit card.


Auctria requires a bidder# for every bidder. Even if you are not using bidder#'s in your event.

For example, a guest purchases a raffle ticket through the website. It is a one-time purchase and they pay for the purchase through the website. The software requires a bidder record to record the transaction and the payment history for that guest, even if the guest will not be further involved with the auction.

Adding Bidders

There are many ways that bidders can be added to your event

Using the Auction Dashboard

To add bidders from the dashboard click on Bidders then click + Add New Bidder.


Most of the fields in the form are optional.

  • Bidder#
    You can either assign a bidder# or let the system assign one automatically. Bidders can also share bidder#'s if they are bidding together, see Sharing Bidder Numbers
  • Last Name
    The bidder`s last name is a required field.
  • Email
    Entering an email address will allow invitations and statements to be sent electronically


If you have Credit Cardscredit card processing enabled then you will also be able to register a credit card against the bidder.

There are a number of other fields available, see Bidder Reference for more details.

Click Save Bidder after entering Bidder information.

Bidder Information can be edited at a later time on the Bidder Details page.

At Bidder Check-In

During an event you can use the Check in Bidders page to quickly checked bidders in, assigning them new bidder#'s if necessary or adding new bidders as they arrive.


Via Online Registration

Bidders can register through your auction website.

Bidders register using their email address and that remains their login id. By default, when a bidder registers online they will receive an email.

If the template used to create the website was enabled for online bidding then they must create their own password to identify themselves before they are allowed to bid.

When selecting a website template, the Bidder Registration page is included in any of the templates that include Online Bidding.


Via Text Message

If your event is set up for Texting, you can enable bidders to register by text message as well.

See Bidders & Phone #s for more details.

Managing Bidders

Bidder details can be changed at any point through the Bidder Details pages.

There are more details about working with bidders available in the Bidders section under Running Your Auction

Last Updated: 2/5/2019, 4:23:27 AM