# Bidder Invitations 2019 (archived)

A Bidder Invitation invites someone to register online for the auction event.


Before sending out Bidder Invitations ensure Purchase/Registration 2019 is enabled for online registration and you have created an auction website.

You can automatically email invitations to bidders that have email addresses in the system. This will allow them to quickly register online for bidding.

On the Bidder Dashboard, select Invite Bidders.


The Bidder Invitations window appears.


# Information

The Information section provides a summary of the potential recipients of the Bidder Invitations including a link to the auction website the invitation is linked to.

There may also be information about the following:

  • number of bidders with valid email addresses.
  • number of bidder that will not receive an invitation... and why.


Bidders that share a bidder# and email address will only receive a single invitation.

# Custom Content

To edit the invitation text, click the Edit (blue pencil) icon.


  • Bidder invitation header

    Edit the header text to include extra information about your event. You should leave the special {{Auction.AuctionLink}} placeholder which will automatically be replaced with a link to your auction website.

  • Bidder invitation footer text
    Add footer text as necessary.


The Select Recipients tab allows you to select specific recipients for the invitation. Click the Options icon (3 dots) to use the Choose Bidders functionality to make your selection.



Select the Preview tab to review the list of recipients and ensure that it is correct. Click the preview (eye) icon to preview the individual invitation.


A popup window will appear showing the invitation that will be sent.


# Revise the Invitation

If you need to make more changes to the text, click the Customize tab. If you know HTML and want to make changes to the code, click Email Editor.


To preview the revised invitation, click Refresh Template (on the left of the window, under the Actions sidebar menu), and then click the Preview tab and a preview icon.


# Send the Invitation

Note that the default is to not send duplicate invitations. If you DO want to send another invitation to email addresses that have already been sent an invitation, clear the Do not send duplicates checkbox under the Send Invitations button in the Actions sidebar menu.

When the preview and recipient list are correct, click Send Invitations.


A popup window will appear asking you to confirm sending the invitations.


Click Continue.

A Sending message will appear and then a Bidder invitations sent successfully message will flash at the top of the screen.


The invitation sent information will be updated for the selected recipients.


Last Updated: 6/9/2020, 3:47:14 PM