Selling Items

You can use Auctria to "sell" items online from your Auction Website.


Any transaction on the Auction Website that requires a payment, especially those using Credit Cards integration, will trigger the full Bidder Registration/Checkout process and create a bidder record for the purchaser as part of that process.

For Sale Items Versus Buy It Now Only Items

When Selling Items in Auctria there are essentially two ways to set up items. You can use the For Sale Items approach or you can use Buy It Now Only Items approach.

For example, For Sale Items are used for Tickets in Auctria because they often require immediate payment, or assurances of payment, by the purchaser while Buy It Now Only Items will go "on account" for the bidder (aka purchaser) to be paid for at a later time -- generally during Checkout or via an online payment link from a Won Item Notification.

Item ConceptFor Sale ItemBuy It Now Item
Bidder Registration/CheckoutNot required firstRequired first
TicketsAdmission to the in-person eventAdmission to another event, venue, etc. (not the in-person event)
Bidder StatementsDisplays under PurchasesDisplays under Won Items
SponsorshipsSold prior to eventUse Donation Items during events for sponsorships
Raffle TicketsTo sell with TicketsTo sell during event / via mobile app
Online PaymentsImmediate payment requiredItem "winning bid" value added to bidder balance, immediate payment may not be required


Under the For Sale Items approach, items added to the cart may be removed by bidder. Under the Buy It Now Only Items approach, items are immediately added to the bidder balance and cannot be removed by the bidder. This would require an organizer use the Remove Bid function.

Both For Sale Items and Buy It Now Items have the ability to limit quantity by setting a value for the Availability Quantity field (leaving blank or using 0 would be considered as unlimited).

By default, For Sale Items are not displayed in the website Item Catalog while Buy It Now Only Items appear in Auction Catalogs as they are Silent Items, Live Items, or Online Items.

Export Individual Sales

As a special case, For Sale Items have an additional Activity related option under Exporting & Printing (in the sidebar) that allows you to Export Individual Sales for the specific item as an XLS formatted file.


Clicking the button will immediately start the process and download the file in your browser.

Using the Export Individual Sales on a Raffle Ticket item (see Raffles for more information) will provide you with a list of buyers of that item. The exported list could then be further reviewed and potentially used for a raffle "drawing" external to Auctria.

Also see After Event Sales for more information on selling those biddable items left after the event has closed.

Last reviewed: June 2023
Selling Items