Record Bids

You can record bids one at a time by selecting the item and the bidder, and then entering the amount.

To record a bid for an item, open the Record a bid, purchase or donation page and make sure the BID tab is selected.

Select the Item

  1. Click in the Item field to activate the drop-down menu.

  2. Start typing the item number or name so that a list of items appears.

  3. Select the item you are entering a bid for.

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    Viewing or Removing Bids

    Bids are saved for each Item and each Bidder.
    See View Bid or Sale or Remove Bid or Sales for more information.

    Pinning

    To quickly record multiple bids you can "pin" the item or bidder.
    See Pinning Fields for more information.

    Shortcuts

    If you are entering many bids at once, use keyboard shortcuts to save time:

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    Final bids

    For most bids recorded, you will be recording only the Final Bid. Typically this is the case with silent or live auctions. When you record a Final Bid, the item is marked closed. If online bidding was enabled at the start, then no more bids will be accepted online.

    You can always record another bid, but if this was an open online item, then bidders would not be able to bid for it online any longer.

    If you need to record a bid as part of an on-going online auction, you can do that from here, but be sure to clear the Final Bid checkbox so that bidding is not closed.

Note that you can quickly access more information about the item by clicking the View icon.

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Already Sold Items

If an item already has a winning bid recorded against it, then when you select it in the system it will show that is is already sold, such as below.

You will still be able to enter a bid for the item. The bid you enter will replace the winning bid.

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Items with More than One Available

If an item has a quantity of more than one available for bid, then you will see the remaining number available when you select the item.

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Select the Bidder

  1. Click in the Bidder field to activate the drop-down menu.

  2. Start typing the name so that a list of bidders appears.

  3. Select the bidder you are entering a bid for.

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    Note that you can quickly access more information about the bidder by clicking the View icon.

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    Enter the Amount

    Enter the amount of the bid in the amount field.

    • If you are entering the final bid, make sure the Final Bid checkbox is selected.

    • If you are not entering the final bid, make sure the Final Bid checkbox is cleared.

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      Enter payment

      If you wish to enter payment details with the bid, see Include Payment.

      Record the Bid

      When all information for the bid has been entered, click Record Bid.

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      Bidding Checks

      Auctria will run bidding checks as bids are recorded.

      To view or edit bidding checks, click Checks under Actions on the Record a bid, donation, or purchase page.

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      The Bidding Checks window appears.

      To edit the information, click the Edit icon (blue pencil).

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      Make the necessary changes and click the Save icon.

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      High Bid Conformation

      If you enter an amount that is significantly higher than the item's value, Auctria will notify you and request confirmation.

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      Bid Failed! Notification

      If you are entering a bid that violates a bidding rule, Auctria will notify you and prompt you to Try And Force Bid.

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      Successful Bid

      If successful, a green message will appear for a few seconds at the top of the window.

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      The bid you just recorded will be listed under Recently Recorded Bids.

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Last Updated: 5/8/2019, 9:15:01 PM