Tables And Seating
The Auctria platform provides a limited Tables And Seating feature set that is often used with in-person events to manage Tables and Seating assignments.
Tables
The Tables functions are located, from the main Auction Dashboard, by clicking through Bidders and then Tables under the bidder dashboard's Actions sidebar menu.
All examples taken from a demonstration event.
This will open the Tables dashboard page.
An example Tables dashboard from a demonstration event.
Add Table
The Add Table action allows you to manually add a table to your event. Clicking through the Actions Add Table sidebar menu item will open the Table dashboard where you can create a new table.
Add New Table
You can enter in the appropriate information to identify your new table as needed.
- Table#
- The Table# will be assigned automatically starting at
1and increasing by1as additional tables are added. You can also hand-craft the Table# value(s) to be more easily identified as needed. - The Description for the table can be also used to more clearly identify the table to yourself or your guests, this information can be printed. This is optional.
- The Seating value is the number of seats that can be assigned to this specific table.
- The Table# will be assigned automatically starting at
- Notes
- The Notes text box can be used to make internal notes for the organizers about the specific table. These are not printable.
After you have entered the appropriate information and clicked the Save Tables button under the Actions menu you will be returned to the Add Table screen. Clicking through the Back to Tables Action; or, starting from the main Action Dashboard, you will be able to reach the Tables dashboard which will now show your existing table(s).
An example of a manually created Table listed on the Tables Dashboard.
INFORMATION
Tables can be created at any time, there is no requirement to have guests already registered for the event or to have any specific ticket sales to account for prior to adding appropriately sized tables.
Modify Table
To Modify A Table click on the "pencil" icon at the far-right of its row in the table list. This will open the Table Details page for the specific table where you will be able to change the information you are using for it such as the number of seats that can be assigned to the specific table or even the table number that is being used.
An example using the manually created table noted above.
Delete Table
To Delete A Table you can click on the X at the far-right of the row in the table list; or, you can open the table to make modifications and click on the Actions sidebar menu Delete Table entry. Clicking either of these options will pop-up a confirmation window.
Clicking Continue will complete the process, clicking Cancel will close the pop-up and return you to the screen you were viewing.
WARNING
This action is not reversible. If you delete a table you will need to re-enter it AND re-seat any guests at it as needed.
IMPORTANT
Selling a Tickets item with the option to Create a table when sold enabled will add a new table with the guests from the purchase automatically seated at the new table.
∞ Tables And TicketsAssign Seating
From the main Auction Dashboard, click through Bidders and then Tables under the bidder dashboard's Actions sidebar menu to open the Tables dashboard and then click through the Assign Seating entry of its Actions sidebar menu.
An example of a Tables dashboard from a demonstration event.
This will open the Seating Assignment dashboard displaying Tables, using the default Show selection All Tables (with any seated guests noted); and, the Unseated Bidders from the event.
Show Drop-Down Selector
The Tables section Show drop-down selector provides many pre-defined "Table Groups" filters as well as the option to select a specific table to work with.
An example showing all the available "filters" from a demonstration event.
An example of the Seating Assignment dashboard with a specific table selected.
Manually Assign Seats - Drag-N-Drop
An Unseated Bidder can be seated using the common "drag-n-drop" approach.
An example of seating bidders using drag-n-drop.
Manually Assign Seats - Icon Selector
INFORMATION
The Unseated Bidders list, by default, displays All bidders. You can use its drop-down selector to only work with Bidders with a ticket assigned as needed.
You can also click on the "seat" icon at the far-right in Unseated Bidder specific row and select from the available tables in the pop-up window.
An example of the seating a bidder using their "seat" icon.
INFORMATION
The Drag-N-Drop method of seating bidders can also be used to move bidders between tables.
Clicking on the table will immediately seat the bidder in the first open slot for that specific table.
An example of the seating for a table after using each technique.
Remove Seated Bidders
Clicking on the X at the far-right of a seated bidder will remove them from the table and return them to the Unseated Bidders pool.
There is no confirmation after clicking the X to remove a seated bidder, they will be removed immediately in these cases.
An example of a table seating after a bidder has been removed from it.
Seating Report
From the main Auction Dashboard, click through Bidders and then Tables under the bidder dashboard's Actions sidebar menu to open the Tables dashboard and then click through the Seating Report entry of its Actions sidebar menu.
An example of a Tables dashboard from a demonstration event.
This will open the Bidder Seating list report displaying a number of rows equal to the total number of Guests that have been seated.
INFORMATION
This report can also be found from the main Auction Dashboard by clicking through Reports > Bidder > Seating Assignments.
Back to Bidders
Clicking through this entry simply returns you to the Bidder Dashboard page.
∞ Bidder DashboardLearn More
Reviewed: January 2023