# Tables And Seating (updated)

The Auctria platform provides a limited Tables And Seating feature set that is often used with in-person events to manage Tables and Seating assignments.

Auctria Video 2016-06-27

Tables And Seating: Table Of Contents


# Tables

The Tables functions are located, from the main Auction Dashboard, by clicking through Bidders and then Tables under the bidder dashboard's Actions sidebar menu.

img

This will open the Tables dashboard page.

img

An example of the default (empty) Tables dashboard.


# Actions: Add Table

The Add Table action allows you to manually add a table to your event. Clicking through the Actions Add Table sidebar menu item will open the Table dashboard where you can create a new table.

img

# Add New Table

You can enter in the appropriate information to identify your new table as needed.

  • Table#
    • The Table# will be assigned automatically starting at 1 and increasing by 1 as additional tables are added. You can also hand-craft the Table# value(s) to be more easily identified as needed.
    • The Description for the table can be also used to more clearly identify the table to yourself or your guests, this information can be printed. This is optional.
    • The Seating value is the number of seats that can be assigned to this specific table.
  • Notes
    • The Notes text box can be used to make internal notes for the organizers about the specific table. These are not printable.

After you have entered the appropriate information and clicked the Save Tables button under the Actions menu you will be returned to the Add Table screen. Clicking through the Back to Tables Action; or, starting from the main Action Dashboard, you will be able to reach the Tables dashboard which will now show your existing table(s).

img

An example of a manually created Table listed on the Tables Dashboard.

INFORMATION

Tables can be created at any time, there is no requirement to have guests already registered for the event or to have any specific ticket sales to account for prior to adding appropriately sized tables.

# Modify Table

To Modify A Table click on the "pencil" icon at the far-right of its row in the table list. This will open the Table Details page for the specific table where you will be able to change the information you are using for it such as the number of seats that can be assigned to the specific table or even the table number that is being used.

img

An example using the manually created table noted above.

# Delete Table

To Delete A Table you can click on the X at the far-right of the row in the table list; or, you can open the table to make modifications and click on the Actions sidebar menu Delete Table entry. Clicking either of these options will pop-up a confirmation window.

img

Clicking Continue will complete the process, clicking Cancel will close the pop-up and return you to the screen you were viewing.

WARNING
This action is not reversible. If you delete a table you will need to re-enter it AND re-seat any guests at it as needed.

IMPORTANT
Selling a Tickets item with the option to Create a table when sold enabled will add a new table with the guests from the purchase automatically seated at the new table.
 ∞ Tables And Tickets


# Actions: Assign Seating

From the main Auction Dashboard, click through Bidders and then Tables under the bidder dashboard's Actions sidebar menu to open the Tables dashboard and then click through the Assign Seating entry of its Actions sidebar menu.

img

An example of a Tables dashboard from a demonstration event.

This will open the Seating Assignment dashboard displaying Tables, using the default Show selection All Tables (with any seated guests noted); and, the Unseated Bidders from the event.

img

# Show Drop-Down Selector

The Tables section Show drop-down selector provides many pre-defined "Table Groups" filters as well as the option to select a specific table to work with.

img

An example showing all the available "filters" from a demonstration event.

img

An example of the Seating Assignment dashboard with a specific table selected.

# Manually Assign Seats - Drag-N-Drop

An Unseated Bidder can be seated using the common "drag-n-drop" approach.

GIF

An example of seating bidders using drag-n-drop.

# Manually Assign Seats - Icon Selector

INFORMATION

The Unseated Bidders list, by default, displays All bidders. You can use its drop-down selector to only work with Bidders with a ticket assigned as needed.

img

You can also click on the "seat" icon at the far-right in Unseated Bidder specific row and select from the available tables in the pop-up window.

img

An example of the seating a bidder using their "seat" icon.

INFORMATION

The Drag-N-Drop method of seating bidders can also be used to move bidders between tables.

Clicking on the table will immediately seat the bidder in the first open slot for that specific table.

img

An example of the seating for a table after using each technique.

# Remove Seated Bidders

Clicking on the X at the far-right of a seated bidder will remove them from the table and return them to the Unseated Bidders pool.

img

There is no confirmation after clicking the X to remove a seated bidder, they will be removed immediately in these cases.

img

An example of a table seating after a bidder has been removed from it.


# Actions: Seating Report

From the main Auction Dashboard, click through Bidders and then Tables under the bidder dashboard's Actions sidebar menu to open the Tables dashboard and then click through the Seating Report entry of its Actions sidebar menu.

img

An example of a Tables dashboard from a demonstration event.

This will open the Bidder Seating list report displaying a number of rows equal to the total number of Guests that have been seated.

img

The Bidder Seating list report can be exported using the options available from under its Actions button at the bottom-right corner of its page.

img

INFORMATION

This report can also be found from the main Auction Dashboard by clicking through Reports > Bidder > Seating Assignments.

img


# Actions: Back to Bidders

Clicking through this entry simply returns you to the Bidder Dashboard page.
 ∞ Bidder Dashboard


Learn More


Last Revised: June 2022
Last Updated: 7/5/2022, 3:05:10 AM