Tables And Seating
The Auctria platform provides a limited Tables And Seating feature set often used with in-person events to manage Tables and Seating assignments.
Video: Tables And Seating
Tables
From the main Auction Dashboard, click through the Bidders entry in the sidebar and then the Tables entry under the Bidders Dashboard sidebar actions menu to get to the Tables functions.
This will open the Tables dashboard page.
Tables Dashboard
Add Table
The Add Table action allows you to add a table to your event manually. Clicking through the Add Table** sidebar actions menu item will open the Table dashboard to create a new table.
Add New Table
You can enter the appropriate information to identify your new table as needed.
- Table#
- The Table# will be assigned automatically starting at
1. As you add additional tables, this value will be increased by1. You can also hand-craft the Table# values as needed to allow for easier identification. - You can use the Description of the table to identify it to yourself or your guests more clearly. You can print this information.
- The Seating value is the seats assigned to this table.
- Notes
- You can use the Notes text box to make internal notes about the specific table for the organizers. These are not printable.
After entering the appropriate information and clicking the Save Tables button under the sidebar actions menu, the system will return you to the Add Table screen. Clicking through the Back to Tables action or starting from the main Action Dashboard, you can reach the Tables dashboard, now showing your existing tables.
INFORMATION
Tables can be created at any time; there is no requirement to have guests already registered for the event or to have any specific ticket sales to account for before adding appropriately sized tables.
Modify Table
To Modify A Table, click on the "pencil" icon at the far right of its row in the table list. Doing this will open the Table Details page for the specific table, where you can change the information you are using, such as the number of seats assigned to the particular table or even the table number.
Delete Table
To Delete A Table, click on the X at the far right of the row in the table list. Alternatively, you can modify the table and click on the sidebar menu Delete Table entry. Clicking either of these options will pop up a confirmation window.
Clicking Continue will complete the process, and clicking Cancel will close the pop-up and return you to the screen you were viewing.
WARNING
This action is not reversible. If you delete a table, you must re-enter it AND re-seat any guests at it as needed.
IMPORTANT
Selling a Tickets item with the option to Create a table when sold enabled will add a new table with the guests from the purchase automatically seated at the new table.
∞ Tables And TicketsAssign Seating
From the main Auction Dashboard, click through Bidders and then Tables under the bidder dashboard's Actions sidebar menu to open the Tables dashboard and then click through the Assign Seating entry of its Actions sidebar menu.
With the Seating Assignment dashboard displaying Tables, using the default Show selection All Tables (with any seated guests noted), and the Unseated Bidders from the event.
Show Drop-Down Selector
The Tables section Show drop-down selector provides many pre-defined "Table Groups" filters as well as the option to select a specific table to work with.
Manually Assign Seats - Drag-N-Drop
An Unseated Bidder can be seated using the common "drag-n-drop" approach.
Manually Assign Seats - Icon Selector
The Unseated Bidders list, by default, displays All bidders. You can use its drop-down selector to only work with Bidders with a ticket assigned as needed.
You can also click on the "seat" icon at the far-right in Unseated Bidder specific row and select from the available tables in the pop-up window.
The Drag-N-Drop method of seating bidders can also be used to move bidders between tables.
Clicking on the table will immediately seat the bidder in the first open slot for that specific table.
Remove Seated Bidders
Clicking on the X at the far-right of a seated bidder will remove them from the table and return them to the Unseated Bidders pool.
There is no confirmation after clicking the X to remove a seated bidder, they will be removed immediately in these cases.
Seating Report
From the main Auction Dashboard, click through Bidders and then Tables under the bidder dashboard's Actions sidebar menu to open the Tables dashboard and then click through the Seating Report entry of its Actions sidebar menu.
This will open the Bidder Seating list report displaying a number of rows equal to the total number of Guests that have been seated.
This report can also be found from the main Auction Dashboard by clicking through Reports Bidder Seating Assignments.
Back to Bidders
Clicking through this entry simply returns you to the Bidders Dashboard page. See ∞ Bidder Dashboard for more information.
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Last reviewed: April 2023