Tables And Seating

The Auctria platform provides a limited Tables And Seating feature set often used with in-person events to manage Tables and Seating assignments.

Video: Tables And Seating

Auctria Video June 2016

Tables

From the main Auction Dashboard, click through the Bidders entry in the sidebar and then the Tables entry under the Bidders Dashboard sidebar actions menu to get to the Tables functions.

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An example taken from a demonstration event.

This will open the Tables dashboard page.

Tables Dashboard

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An example Tables dashboard from a demonstration event.

Add Table

The Add Table action allows you to add a table to your event manually. Clicking through the Add Table** sidebar actions menu item will open the Table dashboard to create a new table.

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Add New Table

You can enter the appropriate information to identify your new table as needed.

  • Table#
  • The Table# will be assigned automatically starting at 1. As you add additional tables, this value will be increased by 1. You can also hand-craft the Table# values as needed to allow for easier identification.
  • You can use the Description of the table to identify it to yourself or your guests more clearly. You can print this information.
  • The Seating value is the seats assigned to this table.
  • Notes
  • You can use the Notes text box to make internal notes about the specific table for the organizers. These are not printable.

After entering the appropriate information and clicking the Save Tables button under the sidebar actions menu, the system will return you to the Add Table screen. Clicking through the Back to Tables action or starting from the main Action Dashboard, you can reach the Tables dashboard, now showing your existing tables.

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An example of a manually created Table listed on the Tables Dashboard.

INFORMATION

Tables can be created at any time; there is no requirement to have guests already registered for the event or to have any specific ticket sales to account for before adding appropriately sized tables.

Modify Table

To Modify A Table, click on the "pencil" icon at the far right of its row in the table list. Doing this will open the Table Details page for the specific table, where you can change the information you are using, such as the number of seats assigned to the particular table or even the table number.

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An example using the manually created table noted above.

Delete Table

To Delete A Table, click on the X at the far right of the row in the table list. Alternatively, you can modify the table and click on the sidebar menu Delete Table entry. Clicking either of these options will pop up a confirmation window.

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Clicking Continue will complete the process, and clicking Cancel will close the pop-up and return you to the screen you were viewing.

WARNING

This action is not reversible. If you delete a table, you must re-enter it AND re-seat any guests at it as needed.

IMPORTANT

Selling a Tickets item with the option to Create a table when sold enabled will add a new table with the guests from the purchase automatically seated at the new table.

 ∞ Tables And Tickets

Assign Seating

From the main Auction Dashboard, click through Bidders and then Tables under the bidder dashboard's Actions sidebar menu to open the Tables dashboard and then click through the Assign Seating entry of its Actions sidebar menu.

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An example of a Tables dashboard from a demonstration event.

With the Seating Assignment dashboard displaying Tables, using the default Show selection All Tables (with any seated guests noted), and the Unseated Bidders from the event.

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An example taken from a demonstration event.

Show Drop-Down Selector

The Tables section Show drop-down selector provides many pre-defined "Table Groups" filters as well as the option to select a specific table to work with.

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An example showing all the available "filters" from a demonstration event.

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An example of the Seating Assignment dashboard with a specific table selected.

Manually Assign Seats - Drag-N-Drop

An Unseated Bidder can be seated using the common "drag-n-drop" approach.

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An example of seating bidders using drag-n-drop.

Manually Assign Seats - Icon Selector

The Unseated Bidders list, by default, displays All bidders. You can use its drop-down selector to only work with Bidders with a ticket assigned as needed.

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You can also click on the "seat" icon at the far-right in Unseated Bidder specific row and select from the available tables in the pop-up window.

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An example of the seating a bidder using their "seat" icon.

The Drag-N-Drop method of seating bidders can also be used to move bidders between tables.

Clicking on the table will immediately seat the bidder in the first open slot for that specific table.

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An example of the seating for a table after using each technique.

Remove Seated Bidders

Clicking on the X at the far-right of a seated bidder will remove them from the table and return them to the Unseated Bidders pool.

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An example taken from a demonstration event.

There is no confirmation after clicking the X to remove a seated bidder, they will be removed immediately in these cases.

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An example of a table seating after a bidder has been removed from it.

Seating Report

From the main Auction Dashboard, click through Bidders and then Tables under the bidder dashboard's Actions sidebar menu to open the Tables dashboard and then click through the Seating Report entry of its Actions sidebar menu.

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An example of a Tables dashboard from a demonstration event.

This will open the Bidder Seating list report displaying a number of rows equal to the total number of Guests that have been seated.

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An example taken from a demonstration event.

This report can also be found from the main Auction Dashboard by clicking through Reports Bidder Seating Assignments.

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Back to Bidders

Clicking through this entry simply returns you to the Bidders Dashboard page. See  ∞ Bidder Dashboard for more information.


Last reviewed: April 2023
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Tables And Seating
The tables and aeating feature set provides in-person events with limited Tables and Seating assignments and management.