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Copy Auction

January 2023: the current dashboard release has new graphics and some interface changes. Many screenshots still reflect the older release and will be updated shortly.

You can copy an auction to create a new event and select what information will be brought over into the new one.

NOTE

Be sure you have the auction you want to copy open. You can change auctions using the dropdown arrow in the header next to the auction name.

From the main Auction Dashboard, click through Auction in the sidebar menu and then click on Copy Auction under the Actions sidebar menu of the Auction Details dashboard .

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An example Auction Details dashboard from a demonstration event.

The will open the Copy Auction dashboard.

Copy Auction Dashboard - Settings

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A view of the default Copy Auction dashboard.

Enter the new auction name and date for the new auction and select the information you want to copy.

  • New Auction Name Enter the new auction/event name.
  • Date Enter the start date of the event. This is not the actual Online Bidding Start time, you can specify those details later.
  • Copy all auctions options and settings This will copy all of the current auction settings and options.
  • Copy auction web site This will copy the current website content.
    • Reuse web site address (advanced) This will use the web site address from the copied event for the new event being created. Leaving this disabled will require an address be added for the new website.

      WARNING

      When copying the auction website, anywhere specific items or categories are selected is based on the internal record id, when you copy a website to a different event those will "break" since, in the new event, the records will have new internal record ids. These specific selections will need to be re-selected in the new website.

      Selections based on type, tags, or criteria like is ticket will copy without issue.

  • Copy items If this option is disabled, you can copy items later as needed using the Copy Items page.
  • Copy donor donations This should copy all of the donations as listed under Donors > All Donations. This is generally only used in cases where you want a "complete" test auction to work with.
  • Copy bidders If this option is disabled, you can copy bidders later as needed using the Copy Bidders page.
    • Copy registered credit cards saved with bidders This will copy over the "tokens" used for registered credit cards, if they exist. The actual credit card numbers are not stored in Auctria and would not be available, only the "token" is copied.

    WARNING

    This does not validate the registered card and the payment processing service must remain the same as the current auction in the new auction.

Copy Auction

Once you have the Copy Auction Settings set, click the Copy Auction button under the Actions sidebar menu.

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An example from a demonstration organization.

The Copy Auction action will create the copy of the event and the view will refresh and display the copied auction in the main Auction Dashboard.

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The copied auction based on the Settings above.

IMPORTANT

If you are using the Text Messages feature set and want to continue to use texting with the new auction you can transfer your existing number from the "old" auction to the new auction. See Transfer Phone Number on the Text Settings page for more details.

Recommended Reading

Reviewed: January 2023