Recording Sponsorships

January 2023: the current dashboard release has new graphics and some interface changes. Many screenshots still reflect the older release and will be updated shortly.

There are basically three ways to Manually Record Sponsorships in Auctria.

You can Sell Tickets to the sponsor that are designated as Sponsorship items; you can Sell For Sales Items that has been designated as Sponsorship items; or, you can Add A Donation and set its type as a Sponsorship.


Sell Sponsorship Tickets

When using Tickets, it is required to use the Sell Tickets function to record purchases of the Sponsorship Ticket item. This will generate the appropriate number of bidder records associated with the Sponsorship.

INFORMATION

Remember, Sponsorship Tickets require a value be set for the "Admission Tickets Included" and the "Is sponsorship" option be enabled.

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Sell For Sale Items As Sponsorships

Although a Ticket item is a special configuration for For Sale Items, when you sell non-ticket For Sale Items as Sponsorships, and you are recording them manually, you would use the Record Purchases function.

NOTE

Ensure For Sale Item Sponsorships have the "Is sponsorship" option enabled.

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Mixing and matching items is quite common, especially on "Tickets" pages. If you are not selling Sponsorship tickets but do have other Tickets available for your guests you might consider enabling the Show in default web purchase element option so the Sponsorships are available where the general "admission" tickets are being purchased.


Add A Donor Donation As A Sponsorship

To manually record a Donation and have it recognized as a Sponsorship requires the use of the Add A Donor Donation function and setting the Donation Type to "Sponsorship".

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IMPORTANT

The Description field text you use for the Add Donation approach will be used in the Sponsors Catalog element as its "title" and the donation Value amount will be used for its placement in the display hierarchy.


Using The Record Donation Function

WARNING

Using the Record Donation function requires both a Donation Item (blank for a "Cash" donation) and a Bidder be used, using the Add A Donor Donation function does not.

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Reviewed: January 2023