# Run A Raffle (updated)

To Run A Raffle using Auctria will generally require at least one item, the Raffle Ticket. You can also have a Raffle Prize Items although this is optional.

IMPORTANT
In Auctria, the terminology for "tickets" may be a bit confusing. In Auctria, Ticket Items are created for admission tickets or restricted access tickets (for example, where the event requires a ticket to bid -- see Online Bidding Behavior for more details).

Raffle "tickets" are set up as For Sale Items although the system does not identify them as "tickets". In particular, the Admission Tickets Included field on items associated with "raffle tickets" should be left blank.

IMPORTANT
Please note, when you Run A Raffle using Auctria you will still need to have a method to actually assign raffle ticket numbers and pick the winner as this is not available within Auctria. Auctria provides the means to sell "lots" that represent the "raffle tickets" only.

# Raffle Tickets

You will need to create at least one item set up as a Raffle Ticket using the following criteria:

  • Item type set to For Sale Items
  • Value set to the price of the ticket
  • Admission Tickets Included is left blank (or set to 0).
  • If you need to collect Sales Tax you can set the Sales Tax category.
  • Optionally, you can manually set the Item# to indicate the item's purpose, for example RAFFLE.

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You can manually record sales of your "raffle tickets" to bidders using the Record Purchases function.

# Selling Raffle Tickets

Although For Sale Items (like "raffle tickets") can be displayed in an Item Catalog element they should still be offered on a Purchase style page (such as one used for Tickets).

This being the case, there are still a few options to sell Raffle Tickets.

  1. The Raffle Ticket can be sold on a Tickets page. See Item Catalog configured to use the Items marked 'Show in default web purchase element' condition. For more details on adding Raffle Tickets this was see Configure Items Displayed.

  2. A separate Raffle Tickets page can be created to only display the "Raffle Ticket" items. You can put a button on the home page and/or have a menu item linking to that page (see Configure Menu Entries for more details) where you will be using an Item Catalog element. In most cases, it will be easiest to use Tags on the Raffle Ticket items and then set the Item Catalog condition to use Items matching tags for this approach.

  3. The only way to buy something through the Auction Catalog (see Item Catalog) is to make these items Buy It Now Only Items. Bidders could "buy" the item although it would be put on their account like a won item. The bidders would not need to pay for the item immediately and their accounts would be shown as having a balance. This is not usually how Raffle Tickets are sold, most auctions keep them as For Sale Items that are paid for immediately.

Now, you could set up Raffle Tickets as Buy It Now Only Items; and, if you want them to appear in the "Mobile App", this is the only way to do so.

Also, since these "Raffle Tickets" would appear as won items, having "ticket" in the item title is also a good idea for reference purposes. See How To Sell Raffle Tickets In The Mobile App for more details.

There may be a downside when using the website, bidders would need to register first before buying their "Raffle Tickets" (including confirming their email address) rather than just being able to buy these tickets in the single transaction used by the For Sale Items approach.

# Selling Multiple Ticket Bundles

If you are Selling Multiple Ticket Bundles, for example a single ticket for $5 or 5 tickets for $20, you would have two For Sale Items: one for the single "raffle ticket" with a value of $5; and, a Baskets & Packages item, to use for the "5 tickets for $20" item.

Once you have the two items created, you would use the Combine For Sale Items function to add the single tickets to the "Basket/Package" and still be able to track all of the tickets sold either as singles or bundles. Total raffle tickets sold would be the amount noted under the single ticket item.

# Export Individual Sales (new)

As a special case, For Sale Items have an additional Activity related option under Exporting & Printing (in the sidebar) that allows you to Export Individual Sales for the specific item as an XLS formatted file.

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Clicking the button will immediately start the process and download the file in your browser.

Using the Export Individual Sales on a Raffle Ticket item will provide you with a list of buyers of that item. This list might be further reviewed and could potentially be used in a raffle "drawing" external to Auctria.

# Raffle Prize Items

Tracking the Raffle Prize Items within Auctria is optional since awarding a "raffle prize" will not affect how much the winning bidder owes or the total income raised by the event.

Although it is optional to create Raffle Prize Items and to record their respective winning bidder, if this is done the Raffle Prizes will appear on Bidder Statements for reference.

To creatine each prize you would set the Item Types as a Raffle Item and optionally set a value for the item.

You can record the prizes a bidder has won using the Bid tab of the Record Bids page leaving the bid amount blank. You will just need to enter the Bidder# and Raffle Prize Item#.

IMPORTANT
There is no dollar amount used when awarding a raffle prize. Leave this value blank; or, optionally, you can use the value of zero (0) which is the same as a blank value in this case.


# Video: Website Editor Add Raffle Tickets Page

Last Updated: 3/22/2021, 5:41:10 PM