Run a Raffle
To Run a Raffle, two items are needed: a "raffle tickets" item being sold; and, a raffle prize(s) item.
The terminology for "tickets" may be a bit confusing. The Tickets section available off the auction dashboard is for event admission tickets only. See Tickets for more details.
Raffle tickets are set up as For Sale Items but the system does not identify them as "ticket" items. In particular, the Admission Tickets Included field on items associated with "raffle tickets" should be left blank.
You will need to create at least one item set up as a raffle ticket with:
- Item type set to For Sale Items
- Value set to the price of the ticket
- Tickets Per is left blank (or set to 0), this is a special field reserved for event admission tickets only
- If you need to collect Sales Tax then set the Sales Tax Category appropriately
- Optionally you can assign an Item# to indicate the item's purpose, such as RAFFLE
You can then record sales of your raffle tickets to bidders, see Record Purchases for more details.
If you are selling raffle tickets in bundles, for example a single ticket for $5 and 5 tickets for $20, then you'll need to create two For Sale items: one with a value of $5 and one that is a basket of 5 tickets and has a value of $20. See Combine For Sale Items for more information.
Selling Raffle Tickets
We do not currently support buying For Sale Items (like raffle tickets) through the Auction Catalog page(s) although they are able to be previewed on those pages. For Sale Items need to be offered on a Purchase style page (the same way Tickets are) through a Purchase/Registration element.
This being the case, there are still a few options to sell Raffle Tickets.
The Raffle Ticket can be sold on the Tickets page. See Purchase/Registration: Purchases for more details on adding "For Sales Items" / "Raffle Tickets" to the "Purchase/Registration" element.
A separate Raffle Tickets page can be created to only display the "Raffle Ticket" items. You can put a button on the home page and/or have a menu item linking to that page where you use a "Purchase/Registration" element to sell the "Raffle Tickets".
The only way to buy something through the Auction Catalog is to make these items Buy It Now Only Items. Bidders could "buy" the item but it would be put on their account like a won item. The bidders would not pay for the item immediately and their accounts would be shown as having a balance. This is not usually how Raffle Tickets are sold, most auctions keep them as For Sale Items that are paid for immediately.
Now, you could set up Raffle Tickets as Buy It Now Only Items, and (currently) if you want them to appear in the "Mobile App" this is the only way to do so. Also, since these "Raffle Tickets" would appear as won items, having "ticket" in the item title is also a good idea for reference purposes.
The downside, for the website, is bidders would need to register first before buying the "Raffle Tickets" (including confirming their email address) rather than just being able to buy these tickets in a single transaction.
Tracking the raffle prizes within Auctria is optional, since the awarding a raffle prize don't affect how much bidders owe or the income you raise. But by entering the winning prizes, they will appear on bidder's statements.
Create each prize item with:
- Item type set to Raffle Item; and,
- Value (optional).
You can record the prizes a bidder has won using the Bid tab of the Record Bid page, just leave the amount blank. You will need to enter the Bidder# and Item#. There is no dollar amount used when awarding a raffle prize.