Allow Multiple Quantities

There are a number of ways to set up items to allow selling multiple quantities of the those items.

There are three item fields that are relevant:

  • Item Type - this is a For Sale item or an "auction" item. See Item Types for more details.
  • Quantity - the actual number of the item you have available.
  • Allow multiple winners - for "auction" items, should multiple winners be allowed?

The following shows examples how to set up items in different scenarios.

Auction Tickets

To sell Auction Tickets for a fixed price, with no particular limit on the number of tickets you are planning on selling, you can create the item as follows:

  1. Item type is set to For Sale.
  2. Value is set to the price of the ticket.
  3. Quantity is not specified (set as 0, or blank) to allow an unlimited amount.

Purchases are recorded using the Purchase tab on the Record Bids page.

Dinner Party

For a dinner party with space for 12 guests and fixed price seats, you can create the item as follows:

  1. Item type is set to one of Silent, Live, or Online as appropriate.
  2. Value is set to the seat price.
  3. Starting Bid and Buy-It-Now Price are set to the same price.
  4. Allow multiple winners is enabled.

If you want to allow bidding on the individual seats rather than a fixed prices sale, see the Independent Bidding section in the 3 Sets of Gift Certificates example below.

3 Sets of Gift Certificates

You have three identical restaurant gift certificates to be offered in the auction.
How this is set up depends on how you want the bidding for these items to work.

Fixed Price

If you are selling gift certificates at a fixed price, treat them the same as the Dinner Party example above.

Independent Bidding

If you want to allow independent bidding, you would create 3 items (12 items for the Dinner Party example):

  1. Item type is set to one of Silent, Live, or Online as appropriate.
  2. Value is set to the gift certificate value.
  3. Starting Bid, Bid Increment, and Buy-It-Now Price can be set as you like.
  4. Allow multiple winners is not enabled.

Once the first item is created, you can click Duplicate Item on its Item Details page to quickly create an identical item which you will need to assign a different item#. See Duplicate Item for more details.

It can be helpful in these cases to assign related item numbers using number-letter combos, for example, such as 123A, 123B, 123C, etc.

This method produces a number of separate Bid Sheets equal to the items. In the case of the 3 Sets of Gift Certificates, there would be three bid sheets generated; in the case of the Dinner Party, there would be 12 bid sheets generated.

Single Bidding Process

If you want to have a single bid sheet for each item and award the "Gift Certificates" to the top three bidders, set the item up this way:

  1. Item type is set to Silent or Live
  2. Value is set to the gift certificate value.
  3. Starting Bid and Bid Increment can be specified as you like.
  4. Allow multiple winners is not enabled.

If you set the Bid Sheets to show the bid amount for each row, the system can generate Bid Sheets with each row repeated the set number of times.

Last Updated: 6/26/2019, 4:06:18 PM