# Tickets And Guests (updated)

IMPORTANT
Each ticket sold should only be associated with a single bidder record.
A unique email address must be used for each ticket if that information is included.

If you purchase a "couples" Tickets item where the Admission Tickets Included is set to 2, a single purchase of this item will result in two tickets being sold and will create two bidder records if the purchaser is not registered for the event. This is normally the purchaser and one guest.

A bidder record is needed for each guest to allow extra information like meal choices, seating preferences, etc. to be tracked per event guest.

Tickets are assigned to a bidder and a bidder may have more than one ticket. For example, if someone purchases a table of 8 but doesn't provide guest details:

  • organizers can configure the system to either create placeholder bidders as 'Guest of ...'; or,
  • assign all 8 tickets to the purchaser and not create the extra bidder records, yet.

Tickets And Guests - Table Of Contents


# Buying More Tickets

When you are Buying More Tickets for an event, for example another person that wants to attend with you or a guest without a credit card to use, you will need to know their relevant bidder details when making the purchase. This will be based on the organization's requirements but must include, at a minimum, their (last) name and an email address (not already being used by another guest).

 ∞ Bidder Registration/Checkout - Registration Contact Options for the purchaser.
 ∞ Bidder Registration/Checkout - Registration Guest Contact Options for their guests.

# Assigning Guests

When a guest purchases a Tickets item from the Auction Website, they will be lead through the Checkout process.

# Cart Summary

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The Cart Summary will show the Tickets item being purchased.

# Contact Details

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The Contact Details will show the the Purchaser details.
This example shows a previously registered guest making the purchase.

# Guest Selection

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The Guest part of the form will start with asking "Who are these tickets for?"

# Purchasing Tickets For Yourself

The first option will automatically assign the first ticket to the purchaser (see the Contact details).

# Purchasing Tickets For Others

The second and third options will not automatically assign a ticket to the purchaser although the tickets can be edited afterward to assign one to the purchaser.

IMPORTANT
When purchasing a Tickets item for your "company", you should enter the name of the company in the contact details during this checkout (you may need to use the Back to Contact details link before continuing). If you will be using one of the tickets then click the Edit enter your details as a guest (see below).

WARNING
Organizers should ensure the "Company" field is available for guests to input their company name as needed. The option is disabled by default.
See Registration Contact Options for information related to the purchaser details.

Selecting one of the options above will open the full Guests section of the Checkout form.

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The Guest part of the form after selection who the tickets will be for.
This example is showing a "Table of 8" purchased by a company.

If the "Unknown guest" details are known, clicking the Edit button will pop-up an Edit Guest window where you can update their details.

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# Review

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The Review part of the form will show the transaction total and provide options for payment.


Last Revised: July 2022
Last Updated: 7/19/2022, 8:03:59 PM